The Benefits of Using a Professional Office Moving Company
When comparing moving residence and moving your office data center, you will realize that an office more is more complex and challenging. Offices have very important and confidential documents that an office move involves the protecting of such information. The consequences are overwhelming if care is not taken in the office move.
The right thing to do is to hire a professional moving company that is compliant with all federal and state records management laws. Make sure that the professional office movers make use of secure procedures in order to protect important office data. Even if you hire professional office movers, you still have to take steps to protect your sensitive data and your business before the move.
There should be a team member assigned to oversee the move during your office relocation. He should be experienced and knowledgeable so that he can help with the pre-planning process, coordinate with the office movers, and manage any relocation issues that might come up.
If there are old technology, equipment and office furniture that you no longer use, then don’t include it in the office move. You can donate or discard equipment, computers, printers, phone, and furniture that you don’t need. A good office moving services has disposal services that can remove or dispose of all these items for you.
You should be very careful to move safely and smartly any confidential business, customer, vendor, and employee data. If you have a secure chain of custody, it will ensure that all your paper documents and files are relocated without the risk of a data breach.
With the use of industry leading chain of custody protocols, your professional moving company will make your move as efficient as possible. What they do is to move use gondolas to move your records which are wrapped in plastic with security seals and only one person is given authority to cut the seals.
When records are already outdated and unwanted, most companies don’t care to protect the anymore. But, old records are at high risk for data breaches. Your business will still be at risk if these old records that contain customer data or company information falls into the wrong hands. It is beneficial if the professional moving company also has a secure records storage facility. In this process, you can reduce your risk of data breach.
Don’t be tempted to use a regular mover that doesn’t specialize in commercial relocation. The best office mover to hire is that which has expertise in data and records management so that you secure all your files during the move
Choose a reliable office moving company to secure your sensitive data.